Planning Team (EPART)
The Emergency Planning and Response Team (EPART) is comprised of key administrative personnel from the various departments and offices in the University that offer operational support for some aspect of emergency response and recovery. Each operational unit of the University to be represented on the EPART will designate one person and two alternates to serve as representative at meetings and as an official contact during emergencies. The EPART may evaluate its membership on an as needed basis to include other departments. The Team Leader for planning will be the Assistant Vice Chancellor for Environmental Safety; however, an Incident Commander for response or recovery will vary depending upon the type of emergency as listed in Section Two, Incident Command. Team members will receive training in the Incident Command System to enable them to function during emergencies involving outside agencies and organizations. The Emergency Planning and Response Team will include members of the following operational units of the University:
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University Police
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Facilities Operations
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Finance
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Facilities, Design and Construction
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University Relations
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Telephone Services
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Human Resource Services
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Office of University Counsel
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Information Technology Services
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Office of the Provost /Registrar
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Office of Safety
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Business Services & Auxiliary Services
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Housing and Residence Life
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Student Health Services
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Intercollegiate Athletics
EPART will be responsible for the following:
a) Develop operational plans for emergency response;
b) Operate Emergency Operations Center (EOC);
c) Direct emergency response actions;
d) Coordinate university resource allocation;
e) Filter and disseminate information and requests for services;
f) Maintain communications with local government EOC;
g) Implement recovery strategy.
For the purposes of planning, the EPART will meet on a quarterly basis to review policies and plan drills. EPART will request other departments or divisions to submit planning documents to fit the EPART planning document system, if they will require significant resources during an emergency. The EPART will also meet following a level II or III emergency in order to critique the response. The Police Representative will be responsible for coordinating drill activity with the Greensboro/Guilford County Emergency Management office. EPART representatives will be responsible for ensuring that the appropriate Annex (Unit Emergency Procedures) document is completed and reviewed for their respective departments/divisions. During an emergency and during the recovery period, the EPART will be responsible for assessing campus-wide conditions, prioritizing actions, and coordinating the allocation of resources to the emergency as directed by the Incident Commander.
When the Emergency Operations Plan is activated, the Police Department's EPART representative will ensure that all EPART members required to respond to the emergency are contacted. Departments providing representatives to the Emergency Planning and Response Team must maintain a current list for contacting the department representative during an emergency call out.